For entrepreneurs, the reason to move a business may vary. While some find moving an opportunity for growth, others do it to cut down their operating costs.
Relocating a business to a larger space is a great idea if you have outgrown your current location. You must also consider this option to find a cheaper place in another neighborhood if the rent in your area has shot up. There could even be personal reasons for moving to a different location.
Regardless of what your reasons are, moving your business can be an overwhelming experience. If you do not have enough details or a plan in hand, it will definitely be a big challenge. To help avoid the common stress factors, follow the tips below and enjoy a smooth business relocation.
- Have everyone on the same page
Every person associated with your business should have a clear idea of why you are moving to a new location. You must highlight the benefits they would gain because of this relocation. You can include factors like more space to work, private workstations, larger parking lot, or even a bigger kitchen.
Some employees fear relocation. To mitigate this feeling, make this event a point of celebration. Also, use this as an opportunity to ask employees to de-clutter the space as much as possible. The lesser you have to carry, the better.
- Take it slow with inventory
Do your homework and take your time to move your inventory to the new location. Do not rush this step. If you are moving a retail outlet, think about putting up a promotional sale to clear old stock. Doing so will also update your customers about your new location.
If you have backrooms loaded with inventory, this idea will really help. But if putting up a sale is not an option, you might want to engage professionals to move your inventory. Make sure you are done with all the paperwork and planning beforehand to avoid any last minute problem.
- Seek help from your employees
You do not have to incur huge transportation cost if you and your employees are willing to carry some items in their private vehicles. You can ask your employees to carry their own items and a few additional packed boxes in their car to the new location.
This will further cut down movable items from the list and reduce cost. For equipment and items that are large or tricky to move, it is best to look for professional movers skilled to do this job for you. In case you can’t find movers who specialize in moving certain items, consider selling your current ones and buying new for the new location.
Leasing your new equipment is also a workable option.
- Stay as organized as you can
Being organized throughout the process is the key to handling stress-free business relocation. If you have planned everything ahead and have already drafted spreadsheets, schedules, and checklists, you have won half the battle.
Having a business relocation checklist will help you keep track of every activity during the transition process. From moving furniture, equipment, and inventory, to moving paperwork, everything will be in place before time.
The easiest way is to use the labeling system when packing boxes. Be consistent and accurate with this step and use stationery and tapes to differentiate between boxes. It is important to understand that moving is a lengthy process and only organizing and scheduling things can help you complete it in time.
If you have a large organization, doing it all by yourself will indeed be a hassle no matter how prepared you are. You can always consider hiring professional movers to do this job more efficiently.
- Factors to consider before hiring movers
Business relocation often requires seeking help from professional movers. Equipment and office-related items are difficult to deal with all by yourself. However, it is important to compare your options before you hire the best one to make your relocation stress-free and cost-effective.
Look for the best service providers at the lowest cost. Ask for special offers and discounted deals for office relocations. Moving also gives you an opportunity to re-evaluate your current vendors and switching to more efficient and cheaper services.
Take your time to work out the cost and sign a contract with movers you trust with your business relocation. Understanding the services you are getting the money will lower your stress about overpaying.
Getting rid of old furniture, tossing out unwanted files, selling excessive inventory, and hiring professionals can help you transition smoothly. However, it is important to have a practical budget for your business relocation.
Planning is the key to finding the best services and to discover more options for a stress-free business relocation. Highlight and address your moving fears before time and be prepared for the special day. Remember, the earlier you plan, the smoother this transition will be.